Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and your instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contact you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergency contacts.
- Records and assessment competition results, details regarding training sessions and events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be aware of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table below’ we refer to these as the “special category reasons for processing of your personal data”.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
| Purpose | Personal information used | Lawful basis |
|---|---|---|
| To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
| To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
| To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
| Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
| To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
| For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
| To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
| To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020
Latest News
#MedalMonday 🏅
A weekend fuelled by grit, speed and unforgettable performances from our athletes! 💪🔥
🌟 Alison Butlin absolutely smashed the UK Ultimate Triathlon:
⏱️ Sub-13 hours, 4th female overall, 1st in age group 🥇🥇
She knocked 40 minutes off her time — a phenomenal feat across all three disciplines!
🔹 Swim (2.4 miles) – 1:12:05, first female out of the water
🔹 Bike (112 miles) – 6:46:49 [PB]
🔹 Run (26.2 miles) – 4:35:16
A local legend across Shropshire! 🏆
🌟 Sarah-Jane Prior brought home another 🥇 at the Ramathon!
👏 Plus standout runs from:
🔹 Stephanie Watkins – PB of 2:26:58
🔹 James Read – 1:24:34 💨
🌟 Hazel Le Cornu-Mark stormed to 3rd overall in the Harvey Hadden Crit Series (Cat 3/4)! 🚴
📸: Craig Lamont
🌟 Tom Fell & Chris Thorne made waves at Unsanctioned Athletics – Just Add Water 💦
Unscripted, high-tech racing at its finest 📲
📸: Saul Brown
🌟 Kate Hodsman showed pure speed and grit:
🔹 32:55 in the 4-Mile Race (Rushcliffe GP1)
🔹 PB of 49:38 in the Holme Pierrepont 10K (GP2) 🌳
More great times from the team:
🔹 Mario Rocchelli – 37:46 (Coach leading by example!)
🔹 Nick Vasey – 43:44 💨
📸 Colin Brearley
🌟 Sarah Davis & Lesley Wright toughed it out at the Round Sheffield Run — and came out stronger.
👏 Sarah finished in the top 25% of her age group!
🌟 Nick Chilton ran a PB of 1:36:21 at the Kirkbride Half Marathon 🏃♂️
🌟 Claire Richards cycled a strong 81km at Belles of Belvoir 🚴♀️
And finally…
💛 A huge shoutout to Guy Stockley — handling recent disappointment with trademark resilience. You’re always the first to cheer others on — now it’s our turn. We’re right behind you and can’t wait to celebrate your next race. 👏
Another epic weekend of swim, bike, run — local, done ✅
#NottinghamTri #ArtOfEndurance #TriathlonLife #SwimBikeRun #CyclingLife #RunningCommunity #WomenWhoTri #RaceWeekend #EnduranceAthletes #JustAddWater #Ramathon #UltimateTriathlon #CritRacing ... See MoreSee Less
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Yesterday was another successful SBR Local event!
Looking forward to seeing you for July’s fun 🤩 - well done to everyone who participated. ... See MoreSee Less
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Our award winning Swim Bike Run Local event is on tomorrow!
Join us from 2.30pm at Harvey Hadden for just £5 (includes a 45 min swim and 1 hour on the track!). No pressure on distances or transition, simply go as far as you’d like and there is even time for a shower post swim 😀
Entry available on the day - head to meet our fab volunteer team from 2pm behind reception and get ready for some fun 🏊🏻♀️ 🚲 🏃🏽➡️ ... See MoreSee Less
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Happy 40th birthday to coach Ollie!
True testament to him and our fab coaching that his commitment extended to coaching both last night and at our 6am swim this morning.
Enjoy celebrating 🎉 ... See MoreSee Less
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The next in our Swim Bike Run Local series takes places this Saturday at Harvey Hadden!
Come at have a go at swim, bike and run in a fun event and do as much as you can during the time allowed. Both children 6+ and adults very welcome!
www.britishtriathlon.org/events/swim-bike-run-local-nottingham_16690 ... See MoreSee Less
0 CommentsComment on Facebook
The next in our Swim Bike Run Local series takes places this Saturday at Harvey Hadden!
Come at have a go at swim, bike and run in a fun event and do as much as you can during the time allowed. Both children 6+ and adults very welcome!
www.britishtriathlon.org/events/swim-bike-run-local-nottingham_16690 ... See MoreSee Less
0 CommentsComment on Facebook
The next in our Swim Bike Run Local series takes places this Saturday at Harvey Hadden!
Come at have a go at swim, bike and run in a fun event and do as much as you can during the time allowed. Both children 6+ and adults very welcome!
www.britishtriathlon.org/events/swim-bike-run-local-nottingham_16690 ... See MoreSee Less
0 CommentsComment on Facebook
🏅 #MedalMonday 🏅
What. A. Weekend.
Scorching temps, brutal headwinds, and relentless effort — and our incredible members rose to every challenge. 💪🔥
A true testament to consistent training, raw grit and the unstoppable power of community.
Huge thanks to our phenomenal coaches — your support makes it all possible. 🙌
Got a race coming up? Drop it in the comments — they’ve got your back every step of the way!
⸻
🚴♀️ Spotlight Rider: Hazel Le Cornu
5th place at the Harvey Hadden Crit Series 4/5 (Cat 3/4) — a storming ride!
Hazel’s building strength and confidence each week (and growing her Haribo and John Smith’s collection 🍬🍺).
Catch her final race next week at 7:20 PM — come cheer her on! 🚴♀️💨
⸻
🔥 Weekend Warriors Roll Call 🔥
🌅 Annette Frost & Lee Maddock
262.95 km | 12:26:23
Chase the Sun — true endurance legends. Brutal conditions, epic finish. 🌅✅
🏊♂️🚴♀️ Mary Yeadon
Time: 1:30:31 | Overall: 82/274 | Category: 5/43 | Gender: 8/89
Strong from start to finish — huge effort, podium incoming! 🏆👀
💨 Luke Hope-Gill
Time: 1:23:55 | Overall: 44/274 | Category: 22/78 | Gender: 42/184
377 W on the bike, 53 km/h finish at the end and an 18.28 km run — beast mode. 🚀
🚴 Bunny Choi
Time: 1:27:42 | Overall: 66/274 | Category: 16/47 | Gender: 60/184
Smashed the Sheffield Tri — all grit, all smiles. After last weekend’s coast-to-coast ride. 💫
🇫🇷 Georgia Bradley
First ever IRONMAN Les Sables d’Olonne-Vendée
Swim: 1:15:55 | Cycle: 5:27:49 | Run: 4:34:43 | Finish: 11:37:43
Tackled the French heat like a legend — strong in every discipline. La légende! 🔥🇫🇷
🏃♂️ Joe Broomhead
Ultra 50 Mile | 87.14 km | 16:27:16
Mountains, heat and nightfall — all while coming back from injury. Just incredible. Chwedl. 🏔️🔥
👟 Mark & Leo Adams
First 5K Parkrun together — and a Junior Parkrun PB for Leo! A magical milestone. 🫶🏻
🌿 Niamh Dorian
Wild Hybrid | 58:05
Speed, strength, and fearless energy. Absolutely smashed it. 💥
🎉 Susan Wheatcroft
Passed her run assessment course!
A huge step forward in her coaching journey — thank you for all you do for the club Chairman. 💚
🚴♀️ Claire Michelle
Midsummer Charity Audax | 102.93 km | 3:28:10
Riding strong for the Alzheimer’s Society. 💙
💦 Melanie Berry
Chillswim Coniston | 5.25 miles / 8,678 m | 2:41:00
A brilliant open-water swim — steady, strong, inspiring. 🌊
🏃♀️ Josie Day
Summer Solstice 10K | 59:07 PB!
Real progress and great running in the sunset. 🌅👏
⸻
💥 What’s next for you?
Drop your upcoming race or training goal in the comments — let’s keep the momentum going!
📸 Got a photo or medal from the weekend? Share it below — we’d love to feature you!
⸻
#NextUp #TeamSpirit #WeekendWarriors #ClubLife #TriathlonLife
#IronmanTraining #CyclingClub #RunBikeSwim #WomenWhoRide
#FromTrainingToTriumph #SupportCrew #FinishLineFeels #GoTeam
#MedalMonday #AthleteSpotlight #MedalHaul ... See MoreSee Less
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Ballot blues? Maybe it’s a sign to chase a different kind of finish line.
Sign up for a triathlon 🏊♂️🚴♀️🏃♂️ — and if you know, you know: You haven’t really run… until you’ve swum and cycled first. That final leg hits different. 💥
There are so many fantastic local events to train for and I’m diving in with Nottingham Triathlon Club.
We’re here for you at Nottingham Triathlon Club.
Maybe it’s meant to be. 💪
Upcoming Triathlon Goals:
🔥 Outlaw Full Weekend – 26–27 July 2025 🏊♂️🚴♂️🏃♂️
🤝 HUUB Club Relays (Nottingham) – 30 August 2025 👟💬🏁
💪 Vitruvian Triathlon (Rutland Water) – 14 September 2025 🌊🚴♀️🏃♀️
🌲 Woodhall Spa Sprint Triathlon – 21 September 2025 🏊♀️🚴♂️🌳
🍂 End of Season Tri (East Leake) – 28 September 2025 🏁🎯🌀
Let’s see what the body — and mind — are really capable of. Then we celebrate. 🥳🏁🍻
#BallotBlues #TriathlonJourney #SwimBikeRun #NottinghamTriClub #OutlawTriathlon #HUUBRelays #VitruvianTriathlon #WoodhallSpaTri #EastLeakeTri #EnduranceGoals #RaceSeason #FinishStrong #ThenWeCelebrate #londonmarathon2026 ... See MoreSee Less
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