Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and your instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contact you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergency contacts.
- Records and assessment competition results, details regarding training sessions and events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be aware of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table below’ we refer to these as the “special category reasons for processing of your personal data”.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
| Purpose | Personal information used | Lawful basis |
|---|---|---|
| To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
| To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
| To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
| Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
| To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
| For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
| To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
| To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020

🏊♂️🚴♂️🏃♂️ Nottingham Triathlon Club Weekly Training Schedule 🏃♂️🚴♂️🏊♂️
Join us at Harvey Hadden for a great week of swim bike and run sessions for juniors and adults of all abilities. Whether you’re training for your next race building confidence, or just keeping active, there’s a session for you!
📍 Harvey Hadden Sports Village
🗓 Tuesday
🏊 Junior & Adult Swim – 6:00 PM
🗓 Wednesday
🏊 Swim – 6:00 AM
🏃 Track Run – 7:00 PM
🗓 Saturday
🏊 Junior & Adult Swim – 2:30 PM – 3:30 PM
🚴🏃 Juniors Bike/Run – 4:00 PM – 5:00 PM
✅ First session free
📩 Contact us here for more information or to get involved
New members always welcome!
#NottinghamTriathlonClub #Triathlon #SwimBikeRun #TriathlonTraining #Nottingham #HarveyHadden #SwimTraining #TrackRunning #Cycling #JuniorTriathlon #TriClub #EnduranceSport #TrainTogether #TeamNTC #swimbikerunrepeat ... See MoreSee Less
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🏅Medal Monday🏅
A huge weekend of racing and achievements from the club 👏🔥
Mark completed his first ultra at the Dukeries 40 Mile in support of Footprints Conductive Education Centre — an incredible achievement and another big step in his 2026 challenge journey 💪
Tom took on the Keswick to Barrow Challenge for Headway - the brain injury association, covering 63.75km in an impressive 6hrs 35mins 🚶♂️🔥
Sarah completed the Lap around Lake Windermere — a 47 mile ultra 🏅🏃♀️ ⏱️ 11:43:30 An incredible achievement on a seriously tough course 👏🔥
Jodie took on the Etape Caledonia — 55 miles of tough cycling through the Scottish Highlands 🚴♀️💪 A fantastic endurance ride and a brilliant achievement 👏🔥
A fantastic performance from Eddie at the Ironman 70.3 Mallorca, finishing in 5hrs 27mins, with a PB on the run 👏🏊♂️🚴♂️🏃♂️
Another brilliant result from Eddy at the Cheshire Triathlon 🏊♂️🚲🏃♂️
🏅 21st Overall
🥈 5th in Age Group
⏱️ 55:00
A huge well done to the Junior Squad — Liam, Zach, Ned, Ollie, Aaron, Joshua & Brett — competing at the Notts Uni Tri and Tristars Aquathlon 🌟
A brilliant run as well from Luke at the Leeds Half Marathon ⏱️ 1:23:27 👏🏃♂️🔥
And finally, Chris taking on the very first BANANA-THON at Activities Away 🍌👏
Brilliant effort from everyone representing the club this weekend! 🔥
Next week it’s the Outlaw Triathlon Half Nottingham Weekend — a big week of training ahead, so make sure you get booked in for that free session 💪🏊♂️🚴♂️🏃♂️
#MedalMonday #Triathlon #UltraRunning #Ironman703 #EtapeCaledonia #LeedsHalfMarathon #JuniorTriathlon #OutlawHalf #SwimBikeRun ... See MoreSee Less
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Well done to our Junior Squad 👏
Brett, Liam, Zach, Ned, Ollie, Aaron & Joshua at the Notts Uni Tri and Tristars Aquathlon showed fantastic effort and determination throughout the event.
Great racing, great attitude and brilliant to see all the hard work in training paying off 💪🏊♂️🚴♂️🏃♂️
Junior Squad Coached Sessions:
📍 Harvey Hadden Sports Village
Ages 8–18
Tues – Junior Squad Swim 6:00pm–7:00pm
Sat – Junior Squad Swim 2:30pm–3:30pm
Sat – Junior Squad Bike/Run 4:00pm–5:00pm
✨ First session FREE ✨
#JuniorSquad #CoachedSessions #Triathlon #Aquathlon #SwimBikeRun #NottinghamTriathlon #JuniorTriathlon #HarveyHadden #Ages8to18 #ProudCoach #SportForAll #TeamWork #TriLife ... See MoreSee Less
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🏊♂️🚴♂️🏃♂️ Swim. Bike. Run. Celebrate! 🎉
We’re celebrating our Swim Bike Run winning both Regional AND National Triathlon England Awards 🏆🏆 — and you’re invited to be part of it!
📅 The next one’s on May 23rd
⏰ 2:30pm
Join us as we mark this incredible achievement together 💚
🎟️ Tickets are just £5 – book now:
www.britishtriathlon.org/events/swim-bike-run-local-nottingham_16755
Thank you for all your support — this award is for our amazing community, volunteers and everyone who makes it happen 🙌
#SwimBikeRun #TriathlonLife #NottinghamTriClub #TriathlonCommunity #CelebrateSuccess #TriathlonEngland #ClubLife #EnduranceSport #CommunitySpirit #ThankYou ... See MoreSee Less
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💚 In support of Mental Health Awareness Week next week 💚
Swim. Bike. Run. For your health.
At Nottingham Triathlon Club, we know staying active can make a real difference — not just physically but mentally too. Getting in the water, out on the road, or moving on your feet can help clear your head, lift your mood and improve your wellbeing.
It’s also about community — supporting each other sharing the journey and knowing you’re not doing it alone.
Next week, take a moment to move, connect and look after yourself.
💚 Healthy body. Healthy mind. Together.
#MentalHealthAwarenessWeek #SwimBikeRun #MentalWellbeing #ActiveLifestyle #NottinghamTriathlonClub ... See MoreSee Less
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🥇 BANK HOLIDAY MEDAL MONDAY 🥇
Ned stormed to victory at the XTERRA Kids Bike/Run at Weston Park 🥇🔥
Kevin at the XTERRA Full Distance Triathlon 💪 A strong all-round performance finishing in 2:40:44.86 👏
🏊♂️ 1.5K Swim: 21:00
🚴♂️ 31K Bike: 1:25:59
🏃♂️ 10K Run: 50:58
T1: 1:38 | T2: 1:07
🏅 Category Position: 4th
Reece completed the Great Birmingham Run Half Marathon in 1:43:55, continuing an incredible fundraising effort for the Alzheimer’s Society 💙
Follow the journey here 👇
www.justgiving.com/fundraising/Reece-Superman-Newman2026
Mario ran the Wymeswold Waddle 5-mile 🏃♂️💨 P13 overall | 3rd AG 👏
Vince is officially a Mad Manc after completing the Tour De Manc, 201km with 3060m of climbing 🚴♂️🔥
Now, as a club, building towards the Outlaw Half Nottingham 🏊♂️🚴♂️🏃♂️
Another big week of training ahead — first session free 🔋
#MedalMonday #BankHoliday #Triathlon #XTERRA #HalfMarathon #Ramathon #OutlawHalfNottingham #AlzheimersSociety #Fundraising #RunUK #TriathlonTraining #NottinghamTriathlonClub ... See MoreSee Less
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It was an honour to be recognised in the East Mids for our Swim Bike Run Local & Mini - but a national award is something else 🤩
Thank you to every single volunteer for making it happen and participants for adding to the fun!
Watch this space for details of our next event 🏊♂️ 🚲 🏃♀️ ... See MoreSee Less
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When this happens, it's usually because the owner only shared it with a small group of people, changed who can see it, or it's been deleted.1 CommentsComment on Facebook
Medal Monday 🥇
A huge weekend of racing and representing 👏
At the London Marathon, Coach Mario, Mark and Ash took on one of the biggest stages — months of hard work paying off on the streets of the capital 🇬🇧
🔥 Coach Mario — 03:12:49 (PB)
🔥 Ash — 03:37:49 (PB)
🔥 Mark — 04:26:59
It was great to be cheering on Coach Mario after all the encouragement and support he gives our members 👏
A special mention — Ash ran in support of PASIC - Cancer support for children and young people 💙
Support here 👇
2026tcslondonmarathon.enthuse.com/pf/ash-starr
And Mark fundraising for Footprints Conductive Education Centre 👏 Support here 👇
www.justgiving.com/page/mark-goldby-8
Amazing causes making every mile count.
Closer to home, Eddy and Coach Mario were back in action at the Notts AAA Summer League in Sherwood Pines — putting in strong performances and flying the club colours 💪
Eddy Smith also took on the VTTA East Midlands 10 🚴♂️
And a massive milestone — Susan completing her 450th Parkrun 👏 An incredible achievement and testament to consistency and love for the sport!
Well done to everyone who took part in the Swim Bike Run 👏
Nichola putting in the miles at the Outlaw Half Nottingham Cycle Recce 🚴♂️
Different races. Same commitment. Same team spirit.
It’s a great time to join — first session free 🙌
#MedalMonday #LondonMarathon #PB #NottsAAA #SherwoodPines #Parkrun #TimeTrial #Cycling #RunLife #Triathlon #SwimBikeRun #TeamSpirit #RaceWeekend #NottinghamTri #JoinTheClub ... See MoreSee Less
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Our Chair’s 450th parkrun
187th different venue too.
Well done! 👏
#Parkrun #Milestone #BirchallPlayingFields #RunningCommunity #450thParkrun #ClubSpirit ... See MoreSee Less
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