Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and your instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contact you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergency contacts.
- Records and assessment competition results, details regarding training sessions and events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be aware of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table below’ we refer to these as the “special category reasons for processing of your personal data”.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
| Purpose | Personal information used | Lawful basis |
|---|---|---|
| To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
| To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
| To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
| Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
| To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
| For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
| To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
| To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020

💚🔥 A-RACE AUGUST. DONE.
What a month.
PBs. Podiums. First-time IRONMANs. Team GB. International racing. Big comebacks. Relays. Gravel. Trails. Open water. And plenty of NTC spirit along the way.
Incredible coaching, dedicated training from our members and an awesome committee driving it all forward. 💚
💥 A-RACE AUGUST — BY THE NUMBERS
40+ NTC athletes and participants 🙌
5km — Loch Lomond swim 🌊
National Gravel Champs 🚵♂️
10K & Half Marathon PBs and podiums 🏅
Multiple IRONMAN & 70.3 finishes 💪
Multiple Age Group podiums 🥇
Team GB Age Group achievements 🇬🇧
6 NTC teams — HUUB Relays 🔥
🥇 Fastest Female Team of the Afternoon — Tri and Stop Us
7 Challenges for Footprints — complete 👣
500 parkrun volunteer credits 🙏
56 different parkruns in 12 months 🏃♀️
International racing across Europe & USA ✈️
AthX Games participation 🏋️♂️
Running events across the region 🏃♂️
Female representation across podiums, Age Group racing, relays & major events 💚
All types of participation — something for everyone. 🌍
💚 NOTTINGHAM TRIATHLON CLUB
Whether you're completely new to triathlon, chasing your first race, looking for a PB, or aiming for your next big challenge — there’s a place for you at NTC.
👥 Friendly, supportive club
🏊♂️ Swim • 🚴♀️ Bike • 🏃♂️ Run
💪 Structured coaching & training
🧒 Junior Squad
🏆 Adult Squad
🤝 Supportive community
🎽 Racing & social opportunities
Fancy making 2027 your year? 👀
🆓 First session FREE
📧 hello@nottinghamtri.com
🌐 nottinghamtri.com
#NottinghamTriathlonClub #TeamNTC #TrainRaceBelong #TriathlonCommunity #SwimBikeRun #Triathlon #TriSomethingNew #Tri2027 #RaceSeason #ClubSpirit #NottsSport #Ironman703 ... See MoreSee Less
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👋 BYE A RACE AUGUST!
That went fast… just like our awesome members! 😂 Time flies when you’re having fun!
What a month it’s been! 🏊♂️🚴♀️🏃♂️
Formula 1 Castle Rock 10K, IRONMAN Copenhagen, Leeds and Tallinn, Blithfield Triathlon, Bassetlaw Triathlon, an eclipse during training 🌒… and of course, the HUUB Relays!
Plenty of racing, plenty of adventures and plenty of reasons to be proud of Team NTC. 💙
Now September brings the Nice World Championships, Sundowner Triathlon and the Robin Hood Notts Half before we head into the off season.
Got something epic planned? Or fancy Tri-ing something new in 2027? 👀
Get in touch — we’d love to hear what you’ve got planned!
#NottinghamTriathlonClub #TeamNTC #SwimBikeRun #Triathlon #TriSomethingNew #Tri2027 #RaceSeason #TriLife #Nottingham #NottsSport #IRONMAN #WorldChampionships #HUUBRelays ... See MoreSee Less
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🏅 Medal Monday — A Weekend Packed With Big Performances!
🏊♂️ Mike Makes a Cracking Return to Racing
One of the standout moments this weekend — Mike back on a start line and straight into a 5k swim at Loch Lomond.
Sunshine, calm water, stunning views… and only two people swam over him this time. He’s put in a huge amount of training and it showed. Brilliant to see him racing again.
5k – Go Swim Loch Lomond
Time: 02:02:56
Overall: 76/105
🏊♂️🚴♀️🏃♀️ Tri Society HUUB Relays — Six NTC Teams Deliver
The relays brought everything we love about NTC: teamwork, grit, laughs and captains leading from the front. Every squad represented the club brilliantly — and we had standout results across both sessions.
🏆 Tri and Stop Us — First Female Team of the Afternoon!
Captain Hazel • Karen • Orli • Lucy
🥇 1st in Category
⏱️ 3:36:40
🏅 35th Overall
💪 Keep Tri‑Ing — Afternoon Session
Captain Vince • Sam • Claire • Eddie
🥈 3:29:07
🏅 15th Overall
7th in Category
🔥 Chipped and Fell — Morning Session
Toms x 2
⏱️ 3:20:23
🏅 28th Overall
17th in Category
💚 Notts Trying Again
Captain Alison • Anna • Cary • Chloe
Mixed Team — Afternoon Session
💙⏱️ Gun Time: 4:10:02
🏅 Overall Position: 104
📊 Category Position: 69
🔵 Tricky Tri Squad — Afternoon Session
Captain Chris • Holly • Matt • Isaac
⏱️ 4:11:35
🏅 111th Overall
75th in Category
🔵 Transition Ninjas — Afternoon Session
Captain Molly • Phil • Susan • Darren
⏱️ 4:27:17
🏅 126th Overall
87th in Category
A brilliant effort across all teams — proper racing, proper teamwork, proper NTC. Now we enter September with members heading into the final races of the season. If you're starting to think about making a change fitness‑wise or have a big race to train for in 2027, please get in touch.
First session free — hello@nottinghamtri.com
#TeamNTC #GoSwim #LochLomond #OpenWaterSwimming #UTMB #SriLanka #TrailRunning #TriSociety #HUUBRelays #TriLife #RaceDay #Teamwork #TriAndStopUs #KeepTriIng #ChippedAndFell #NTCFamily ... See MoreSee Less
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🏊♂️🚴♀️🏃♂️ SWIM. BIKE. RUN. TOGETHER.
ONE CLUB. ONE GOAL. 💚
We’re more than just training sessions — we’re a community of swimmers, cyclists and runners pushing each other, sharing the miles and enjoying the journey together.
Whether you’re starting your triathlon journey, getting ready for your next race or simply looking for a great group to train with, Nottingham Triathlon Club has a place for you.
📍 Harvey Hadden
🆓 First session FREE!
Keep an eye out — our next chapter is coming soon! 👀💚
#NottinghamTriathlonClub #TeamNTC #SwimBikeRun #Triathlon #Nottingham #TriathlonTraining #TriLife #TriCommunity #SwimBikeRunTogether #OneClubOneGoal #HarveyHadden #NottsSport #TriathlonFamily #TrainTogether #RaceTogether ... See MoreSee Less
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🏊♂️ Another Return to Racing — And This One’s the Best Yet!
We’ve had some greats return to racing this year… but this one tops the lot.
Great to see Mike back racing again. Judging by the smile, I’m sure it won’t be the last. A lot of training went into this and he smashed it.
5k – Go Swim Loch Lomond
Time: 02:02:56
Overall: 76/105
#NottinghamTriathlonClub #TeamNTC #GoSwim #LochLomond #OpenWaterSwimming #BackRacing #TriLife #ClubSpirit #NTCFamily ... See MoreSee Less
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🏊♂️🚴♀️🏃♀️ WELL DONE TO OUR SIX TEAMS AT THE Tri Society HUUB RELAYS!
A brilliant day of racing, teamwork and plenty of fun. Huge congratulations to all five Nottingham Triathlon Club teams and Captains for representing the club so brilliantly. 💪💙
Especially 👇
🏆 Tri and Stop Us — First Female Team of the Afternoon!
Captain Hazel • Karen • Orli • Lucy
🥇 1st in Category
⏱️ 3:36:40
🏅 35th Overall
💪 Keep Tri‑Ing
Captain Vince • Sam • Claire • Eddie
🥈 3:29:07
🏅 15th Overall
7th in Category
🔥 Chipped and Fell
Toms x 2
Morning Session
⏱️ 3:20:23
🏅 28th Overall
17th in Category
💚 Notts Trying Again
Captain Alison • Anna • Cary • Chloe
Mixed Team — Afternoon Session
💙⏱️ Gun Time: 4:10:02
🏅 Overall Position: 104
📊 Category Position: 69
🔵 Tricky Tri Squad — Afternoon Session
Captain Chris • Holly • Matt • Isaac
⏱️ 4:11:35
🏅 111th Overall
75th in Category
🔵 Transition Ninjas — Afternoon Session
Captain Molly • Phil • Susan • Darren
⏱️ 4:27:17
🏅 126th Overall
87th in Category
Fantastic racing and a brilliant team effort from everyone. Proud of all our athletes who took on the awesome HUUB Relays and represented Team NTC with style. 👏
#nottinghamtriathlonclub #TeamNTC #triathlon #swimbikerun #relayracing #trilife #Nottingham #raceday #teamwork #chippedandfell #triandstopus #keeptriing ... See MoreSee Less
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💚 GOOD LUCK AT THE Tri Society HUUB RELAYS! 💚
Good luck to all our captains and teams heading to the HUUB Relays this weekend! 🏃♂️🚴♀️🏃♂️🔥
Something a little different this year, which is always good. 😎
🌊 Mike’s comeback race — Go Swim Loch Lomond 5K
Amazing to see you back racing.
🏔️ Danushka’s UTMB Mont Blanc ultra
Distance: 176 km
Elevation: 10,000 m
First Sri Lankan to run the UTMB — a massive milestone.
🏃♂️ Mario in the HM at the Nottingham Running Festival. Another big race weekend — go smash it.
Good luck everyone — race hard, support each other and most importantly, enjoy it! 💚🔥
#NTC #HUUBRelays #RelayRacing #RunBikeRun #GoodLuck #TeamNTC #Triathlon #NottinghamRunningFestival ... See MoreSee Less
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🐶🌍 HAPPY INTERNATIONAL DOG DAY! 🌍🐶
🐾💚 DOG SPOTLIGHT: BASIL & BETTY 💚🐾
Two absolute Swim • Bike • Run legends! 🏊♂️🚴♀️🏃♂️
Hopefully we’ll see them out this weekend, keeping the spirits high during the relays! 🙌
And without a doubt… strongest on the run leg! 🏃♂️🐾😂
#InternationalDogDay #DogSpotlight #BettyAndBasil #TriathlonDogs #SwimBikeRun #NottinghamTriathlonClub #TeamNTC #RelayDay #DogLegends #GoodVibes ... See MoreSee Less
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🏹🌿 HAPPY NOTTINGHAM DAY! 🌿🏹
Swim • Bike • Run • Robin Hood 🏊♂️🚴♀️🏃♂️🏹
Hopefully we’ll see you at one of our sessions this week at Harvey Hadden Sports Village! 💚
THIS WEEK AT NOTTINGHAM TRIATHLON CLUB
🏊 Tuesday — Junior & Adult Swim, 6:00pm
🏊 Wednesday — Swim, 6:00am
🏃 Wednesday — Track Run, 7:00pm
🏊 Saturday — Junior & Adult Swim, 2:30–3:30pm
🚴♂️🏃 Saturday — Juniors Bike & Run, 4:00–5:00pm
📍 Harvey Hadden Sports Village, Nottingham
We’re lucky to call such an incredible sporting city home. 💚
First session FREE!
#NottinghamDay #RobinHoodRun #SwimBikeRun #NottinghamTriClub #RunNotts #NottsRunners #NottsDay #WeLoveNotts ... See MoreSee Less
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