Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer toย oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and yourย instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contactย you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergencyย contacts.
- Records and assessment competition results, details regarding training sessions andย events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be awareย of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following โspecial categoriesโ of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table belowโ we refer to these as the โspecial category reasons for processing of your personal dataโ.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
Purpose | Personal information used | Lawful basis |
---|---|---|
To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the โspecial category reasons for processing of your personal dataโ referred to in section 2 above. |
The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the โspecial category reasons for processing of your personal dataโ referred to in section 2 above. |
To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the โspecial category reasons for processing of your personal dataโ referred to in section 2 above. |
To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the โspecial category reasons for processing of your personal dataโ referred to in section 2 above. |
To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the โspecial category reasons for processing of your personal dataโ referred to in section 2 above. |
For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the โspecial category reasons for processing of your personal dataโ referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissionerโs website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissionerโs Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020
Latest News




๐ #MedalMonday ๐
What. A. Weekend.
Scorching temps, brutal headwinds, and relentless effort โ and our incredible members rose to every challenge. ๐ช๐ฅ
A true testament to consistent training, raw grit and the unstoppable power of community.
Huge thanks to our phenomenal coaches โ your support makes it all possible. ๐
Got a race coming up? Drop it in the comments โ theyโve got your back every step of the way!
โธป
๐ดโโ๏ธ Spotlight Rider: Hazel Le Cornu
5th place at the Harvey Hadden Crit Series 4/5 (Cat 3/4) โ a storming ride!
Hazelโs building strength and confidence each week (and growing her Haribo and John Smithโs collection ๐ฌ๐บ).
Catch her final race next week at 7:20 PM โ come cheer her on! ๐ดโโ๏ธ๐จ
โธป
๐ฅ Weekend Warriors Roll Call ๐ฅ
๐ Annette Frost & Lee Maddock
262.95 km | 12:26:23
Chase the Sun โ true endurance legends. Brutal conditions, epic finish. ๐ โ
๐โโ๏ธ๐ดโโ๏ธ Mary Yeadon
Time: 1:30:31 | Overall: 82/274 | Category: 5/43 | Gender: 8/89
Strong from start to finish โ huge effort, podium incoming! ๐๐
๐จ Luke Hope-Gill
Time: 1:23:55 | Overall: 44/274 | Category: 22/78 | Gender: 42/184
377 W on the bike, 53 km/h finish at the end and an 18.28 km run โ beast mode. ๐
๐ด Bunny Choi
Time: 1:27:42 | Overall: 66/274 | Category: 16/47 | Gender: 60/184
Smashed the Sheffield Tri โ all grit, all smiles. After last weekendโs coast-to-coast ride. ๐ซ
๐ซ๐ท Georgia Bradley
First ever IRONMAN Les Sables dโOlonne-Vendรฉe
Swim: 1:15:55 | Cycle: 5:27:49 | Run: 4:34:43 | Finish: 11:37:43
Tackled the French heat like a legend โ strong in every discipline. La lรฉgende! ๐ฅ๐ซ๐ท
๐โโ๏ธ Joe Broomhead
Ultra 50 Mile | 87.14 km | 16:27:16
Mountains, heat and nightfall โ all while coming back from injury. Just incredible. Chwedl. ๐๏ธ๐ฅ
๐ Mark & Leo Adams
First 5K Parkrun together โ and a Junior Parkrun PB for Leo! A magical milestone. ๐ซถ๐ป
๐ฟ Niamh Dorian
Wild Hybrid | 58:05
Speed, strength, and fearless energy. Absolutely smashed it. ๐ฅ
๐ Susan Wheatcroft
Passed her run assessment course!
A huge step forward in her coaching journey โ thank you for all you do for the club Chairman. ๐
๐ดโโ๏ธ Claire Michelle
Midsummer Charity Audax | 102.93 km | 3:28:10
Riding strong for the Alzheimerโs Society. ๐
๐ฆ Melanie Berry
Chillswim Coniston | 5.25 miles / 8,678 m | 2:41:00
A brilliant open-water swim โ steady, strong, inspiring. ๐
๐โโ๏ธ Josie Day
Summer Solstice 10K | 59:07 PB!
Real progress and great running in the sunset. ๐ ๐
โธป
๐ฅ Whatโs next for you?
Drop your upcoming race or training goal in the comments โ letโs keep the momentum going!
๐ธ Got a photo or medal from the weekend? Share it below โ weโd love to feature you!
โธป
#NextUp #TeamSpirit #WeekendWarriors #ClubLife #TriathlonLife
#IronmanTraining #CyclingClub #RunBikeSwim #WomenWhoRide
#FromTrainingToTriumph #SupportCrew #FinishLineFeels #GoTeam
#MedalMonday #AthleteSpotlight #MedalHaul ... See MoreSee Less
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Ballot blues? Maybe itโs a sign to chase a different kind of finish line.
Sign up for a triathlon ๐โโ๏ธ๐ดโโ๏ธ๐โโ๏ธ โ and if you know, you know: You havenโt really runโฆ until youโve swum and cycled first. That final leg hits different. ๐ฅ
There are so many fantastic local events to train for and Iโm diving in with Nottingham Triathlon Club.
Weโre here for you at Nottingham Triathlon Club.
Maybe itโs meant to be. ๐ช
Upcoming Triathlon Goals:
๐ฅ Outlaw Full Weekend โ 26โ27 July 2025 ๐โโ๏ธ๐ดโโ๏ธ๐โโ๏ธ
๐ค HUUB Club Relays (Nottingham) โ 30 August 2025 ๐๐ฌ๐
๐ช Vitruvian Triathlon (Rutland Water) โ 14 September 2025 ๐๐ดโโ๏ธ๐โโ๏ธ
๐ฒ Woodhall Spa Sprint Triathlon โ 21 September 2025 ๐โโ๏ธ๐ดโโ๏ธ๐ณ
๐ End of Season Tri (East Leake) โ 28 September 2025 ๐๐ฏ๐
Letโs see what the body โ and mind โ are really capable of. Then we celebrate. ๐ฅณ๐๐ป
#BallotBlues #TriathlonJourney #SwimBikeRun #NottinghamTriClub #OutlawTriathlon #HUUBRelays #VitruvianTriathlon #WoodhallSpaTri #EastLeakeTri #EnduranceGoals #RaceSeason #FinishStrong #ThenWeCelebrate #londonmarathon2026 ... See MoreSee Less
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Huge congratulations to Paul Robinson, who was presented with the Triathlon England National Engagement Award 2025 tonight by Josh from British Triathlon! ๐ฌ๐ง
This prestigious award recognises a remarkable contribution to the sport and meaningful engagement with both active triathletes and the wider community.
Paul, your dedication is truly inspiring โ from relentless training and breaking the non-wetsuit world record in the Enduroman Arch 2 Arc London-to-Paris challenge ๐ , to fundraising for Sam Perkinsโ Stand Against MND Charity, raising awareness, and securing amazing media coverage. What an achievement!
Weโre incredibly proud to have you coaching at our Tuesday evening swim sessions at Harvey Hadden, 6pm. Sign up and take advantage of Paulโs vast experience โ 31 years of triathlon knowledge, now being shared through mentoring and coaching.
Heโs passionate about giving back and inspiring the next generation of endurance athletes. Weโre lucky to have him at our club! ๐
#Triathlon #TriathlonEngland #EngagementAward #Enduroman #Arch2Arc #EnduranceSport #SwimBikeRun #MND #StandAgainstMND #Inspiration #TriClub #HarveyHadden #TriathlonCoach #AthleteMentor #BritishTriathlon #CommunityChampion #TriLife ... See MoreSee Less
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๐ Medal Monday ๐
Hope you had an amazing weekend โ itโs time to celebrate another round of epic achievements from our unstoppable crew! ๐ฅ
๐ Hazel Le Cornu powered her way to 3rd place in the Harvey Hadden Crit Race (Cat 3/4)! After a tough fall last year, Hazelโs comeback has been nothing short of inspiring โ this podium is a true testament to her resilience, grit, and determination. ๐ช๐ดโโ๏ธ
๐ Bunny Choi took on a massive Coast to Coast ride, smashing out 305.79 km in 15:44:11 โ an incredible show of endurance and mental strength! ๐ ๐ฅ
๐ฌ๐ง In Cumbria, Ruth Anness (5:23:00) and Lee Tunnicliffe (4:44:45) repped the team at the British Championships 2025 โ Lakesman 70.3, tackling a tough course with pride and power in an elite field. ๐ช๐โโ๏ธ๐ดโโ๏ธ๐โโ๏ธ
๐ In Lincolnshire, Chris Thorne took on the Masters Mile open water swim at Activities Away, showing poise and power in the water. ๐โโ๏ธ๐ฆ
โฐ๏ธ Tom Fell crushed a PB of 40:47 at the Leeds 10K, taking on heat and hills like a seasoned pro. ๐ฅ๐
๐ฝ Big shoutout to Josie Day at the Hairy Helmet Relay โ always bringing team spirit and strength! ๐ช๐
โ
Itโs amazing to see our athletes thriving across so many disciplines โ pushing limits, chasing goals, and lifting each other up every step of the way. Letโs keep the momentum rolling! ๐๐งก
#MedalMonday #PodiumFinish #CritRacing #ComebackStrong
#OpenWaterSwim #MultisportLife #EnduranceRide #TeamSpirit
#HarveyHaddenCrit #MastersMile #ActivitiesAway #Lakesman70_3
#Leeds10K #PB #CoastToCoast #Long12 #OutlawsInAction
#ChaseTheSun #RunStrong #CycleStrong #SwimStrong ... See MoreSee Less
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๐ฃ Join the Nottingham Triathlon Club โ Junior Squad!
๐ East Midlands Triathlon Club of the Year โ 2022 & 2024
๐โโ๏ธ๐ดโโ๏ธ๐โโ๏ธ Train. Race. Have fun!
๐ง๐ง For ages 8+
โธป
๐ Weekly Training @ Harvey Hadden:
Tuesdays
๐ 6:00 PM โ Junior Swim
Saturdays
๐ 2:30 PM โ 3:30 PM โ Junior Swim
๐ 4.00PM โ 5:00 PM โ Junior Bike/Run
โธป
๐ Free Taster Session!
โจ Try a session for free โ no experience needed!
๐ฝ Loads of fun local events to enter throughout the year!
๐ฉ RSVP: hello@nottinghamtri.com
๐ More info: www.nottinghamtri.com
โธป
๐ฒ Follow us for updates!
๐ Facebook: Nottingham Triathlon Club
๐ธ Instagram: @nottingham_tri
๐ Letโs go, Team Tri! ๐ช
#NottinghamTri #TriathlonLife #JuniorTriathlon #KidsTriathlon #TriClub #NottinghamEvents #SwimBikeRun #TriathleteInTheMaking #EastMidlandsTriathlon #ActiveKids #TryTri #TriathlonTraining #NottinghamJuniors #FreeTasterSession #HarveyHadden #YouthSport #SwimBikeRunFun ... See MoreSee Less
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๐ Wishing the Amazing Meg Pragnell the Best of Luck! ๐
As she trains for one of the most inspiring challenges weโve ever seen, we want to send our full support to the incredible Meg Pragnell.
Starting July 29th, Meg will take on 15 in 15 โ
15 middle-distance triathlons in 15 days, across 15 UK national parks.
Thatโs a 2K swim, 90K cycle, and 21K run every single day, all to raise ยฃ15,000 for Sarcoma UK. ๐
Sheโs an absolutely amazing person with a huge heart and unstoppable drive.
Good luck in your training, Meg โ weโre behind you all the way!
๐ Support her journey here:
๐ www.justgiving.com/page/15in15
#15in15 #SupportMeg #SarcomaUK #AmazingHuman #TriathlonChallenge #Type2Fun #MegPragnell #EnduranceInspiration #CharityChampion ... See MoreSee Less
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๐ฅ MEDAL MONDAY ๐ฅ
Another week, another wave of wins for our Nottingham Tri family! ๐๐
From gritty climbs to rapid 10Ks, youโre inspiring with every stride, stroke and spin. Brilliant to see our new kit out turning heads at events. Letโs give a cheer for this weekโs stars ๐
โ
๐ Esmae & Cary Hadfield
Blitzed their Maverick Peaks 10K โ fast, focused, and full of smiles! ๐
โฐ๏ธ Danushka Matteo
Crushed the Maverick Peaks Merlin Ultra: 55K with 1,241m of elevation โ beast mode activated. Marathon and ultra PBs! As Maverick says: the good, the bad, the ultraโฆ and now the Matteo ๐ #Matteo
๐ดโโ๏ธ Douglas Mark
Powered through Glorious Gravel North Yorkshire โ 123km and 2,600m climbed in 7:07:40! ๐ฅ
๐ดโโ๏ธ Mark Goldby
Mont Ventoux? Conquered.
6K Swim cancelled? No problem. Markโs doing a 6K time trial at our Wednesday morning Harvey Hadden session from 6am-7:30am. #Lane3HHLegend energy ๐๐ฅ
๐ดโโ๏ธ Hazel Le Cornu
Building watts and confidence at the Harvey Hadden Crit Series โ go Hazel! ๐๐ฅ
๐โโ๏ธ Holly Woodford and Mel Berry
Strong showing in the Maverick Peaks 28K โ trail tested and triumph delivered! ๐๏ธ๐ช
New to triathlon? Just curious?
Come to a FREE taster session โ noexperience needed!
๐ง hello@nottinghamtri.com
๐ nottinghamtri.com
๐ฌ Racing soon or thinking about giving it a go?
Drop us a message โ weโre always happy to help!
๐๐ See you at the start line โ or the coffee stop.
#MedalMonday #NottinghamTri #SwimBikeRun #TryTriathlon #MastersMile #VentouxChallenge #ThisGirlCan #IRONMANFrance #ChaseTheSun #SheffieldTriathlon #TheHourSwim #Lane3Legend #Lane3HHLegend #HarveyHaddenSwim #ClubSpirit #UKTriathlon #FreeTaster #NottsTri ... See MoreSee Less
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๐โโ๏ธ Happy Global Running Day from Nottingham Triathlon Club! ๐โโ๏ธ
From training runs and parkruns to 10Ks, half marathons, marathons and ultras โ whatever your pace or distance, weโve got you covered.
For most of us, running is the final discipline โ legs a bit jelly at the start, but always a sprint to the finish line! ๐๐ช
If you enjoy running, why not give triathlon a tri?
Come and join us โ weโd love to have you on the team! ๐๐ฅ
#GlobalRunningDay #NottinghamTriClub #TriathlonLife #RunHappy #RunningCommunity #From5KtoUltra #JellyLegsStrongFinish #SprintToTheFinish #RunnersOfInstagram #TriathletesOfInstagram #UKRunning #NottinghamRunners #TrainRaceRepeat #TriClubVibes #FinishLineFeels #GiveTriAtri ... See MoreSee Less
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๐๐ดโโ๏ธ Happy World Bicycle Day! ๐ดโโ๏ธ๐
Cycling isnโt just a sport โ itโs sustainable and affordable transportation. Itโs also a powerful way to explore, challenge yourself and connect with others.
Our members have taken on it all โ from Landโs End to John OโGroats, Lรดn Las Cymru and Calais to Paris, to conquering the Outlaw Full, completing their first sprint triathlons and proudly representing as age group athletes on national and international stages. ๐ช๐
Whatever your distance or speed, cycling is a sport youโll enjoy. ๐
This summer, weโve got plenty of Peak District adventures and social rides planned. Whether youโre chasing a podium or just riding for fun (with coffee & cake at the end โ๐ฐ), weโd love to welcome you.
Get in touch โ your next ride starts here.
#WorldBicycleDay #AgeGroupAthlete #SwimBikeRunSmile #TriathlonLife #PeakDistrictRides #SocialSpins #CoffeeAndCakeCrew #FromSprintsToEpics ... See MoreSee Less
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