Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and your instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contact you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergency contacts.
- Records and assessment competition results, details regarding training sessions and events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be aware of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table below’ we refer to these as the “special category reasons for processing of your personal data”.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
| Purpose | Personal information used | Lawful basis |
|---|---|---|
| To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
| To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
| To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
| Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
| To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
| For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
| To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
| To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020
Latest News
🔥 A Race August 🔥
It’s been emotional. 💚
Our members have been tested, pushed to their limits overcome challenges and inspired everyone around them.
Now their A races are here and it’s incredible to see the reward for all the hard work, dedication and commitment — backed by awesome coaching every step of the way. 🏊🚴🏃
Throughout the month, we'll be following their journeys and wishing them good luck as they head to the start line. We hope their stories inspire you as much as they've inspired us. This is a brilliant bunch of swim, bike, run legends.
Could it be you next? 👀
Book your first session FREE today.
📧 hello@nottinghamtri.com
Swim. Bike. Run. Finish. 🏊🚴🏃🏁
#NottinghamTriathlonClub #ARaceAugust #SwimBikeRun #TriathlonLife #TriathlonCommunity ... See MoreSee Less
0 CommentsComment on Facebook
🏃♀️🏃♂️ @formula1_nottingham Castle Rock 10K 🏃♂️🏃♀️
Huge well done to everyone who raced, with some brilliant performances! 🎉
🏃 Mario — 38:43 — P12, 4th AG
🏃 Nick — 44:01 — PB 🎉
🏃 Caroline — 54:23
🏃 Mark — 54:24
🏃 Caroline — 54:53
🏃 Chris — 1:01:46
🏃♀️ Sarah-Jane — 1:01:55
Awesome to see Darren back after a long lay-off — great to have you back! 💚
A massive thank you to Tina and João for their fantastic volunteering. 👏
And of course, huge thanks to the organisers for putting on what we think is the best 10K on the circuit! 🏆💚
Well done everyone! 👏
Official results here 👇
ukresults.net/2026/castle.html
📷 Craig Linacre photography
📷 Ed Mayes Photography
#nottinghamtriathlonclub #castlerock10k #TeamNTC #runnottingham ... See MoreSee Less
0 CommentsComment on Facebook
🏊🚴🏃 MY FIRST TRI SPOTLIGHT – SARA 💚
From competitive artistic swimming, to taking up running, to completing her first triathlon — Sara's journey is a brilliant example of what happens when you just give it a go.
💚 BEFORE THE JOURNEY
What made you decide to try triathlon?
I decided to try after seeing a lot of members of the club having fun. I volunteered at the Outlaw feed station in May and loved the energy, so I decided to give it a go.
Had you done much swimming, cycling or running before?
Swimming was my life until my 20s. I did artistic swimming for 15 years at competitive level, but I stepped away in bad terms and haven't swum for years. In the last two years, I picked up running.
What were you most nervous about?
I was, and still am, nervous about cycling and open-water swimming — even if the latter is not as bad as I thought!
What nearly stopped you from coming?
I didn't own a bike or the kit for open-water swimming. I didn't know if I was going to love it, so I wasn't sure about investing the money to try.
What were you hoping to achieve?
I was hoping to finish it alive and have fun! 😅
🏊 DURING TRAINING
What surprised you most about the club?
I signed up for the swimming sessions and I was blown away by the support and welcoming feeling.
What's been your biggest challenge?
Cycling, definitely! I had the fortune of having Chris support me and teach me everything — I mean everything, including when and how to change gears! 😅
What's been your favourite part of training?
The swimming, 100%.
Have you made any new friends?
Well, I have a swimming buddy (hi Paul 👋), who I consider my water friend, and Tracey (Paul's wife), who allowed me to borrow her bike to give it a go. Incredible people.
What's the biggest thing you've learned?
That you can have fun even if you don't know exactly what you are doing, and that no one will judge you for your performance.
Has anything changed?
I had so much fun I've signed up for two more, and I've asked Tracey to buy her bike because I can see more in the future! 😬
🏁 MY FIRST TRIATHLON
How did you feel on the start line?
I was nervous and gutted because, in the end, the swimming. So it wasn't actually a triathlon. I went to the race very early to understand the transition area and all the rules.
What was going through your head during the race?
I was having fun and just trying to learn, lap by lap, how to do better. There was also a bit of swearing against the headwind! 🤬
What was your favourite part?
The run was fun, sweet and short! I was pleased the cycling hadn't completely messed up my legs.
What was the hardest part?
Cycling is most definitely not my strength. That said, in the sprint distance it wasn't too horrible!
What are you most proud of?
I'm proud I signed up and didn't pull back. Now I know I can do it — and I can do better.
How did Nottingham Triathlon Club help you?
The club has the best people within its members. Someone gave me their bike, someone gave up their time to teach me the basics, the swimming lessons are great, and the team in general is very supportive. I'm so lucky to be part of this club. 💚
How did you feel crossing the finish line?
Happy and grateful to be able to do it.
What's next?
I've signed up for the Duathlon on 5th September and the Derby Triathlon Sprint on 13th September. Last but not least... the Robin Hood Half, obviously! 😬
⚡ QUICK FIRE
🏊 Swim, Bike or Run?
Swim!
⭐ Favourite club sessions?
Track and swim sessions.
💚 One word to describe Nottingham Triathlon Club?
Inspiring.
💬 What would you say to someone thinking about joining?
"Come and join us, you will have a great time."
💚 Thinking about giving triathlon a go? Your journey could start with one session.
📍 Harvey Hadden Sports Village
🎉 First session FREE
📧 hello@nottinghamtri.com
#MyFirstTri #TriathlonJourney #NTC #NottinghamTriClub #TriLife #SwimBikeRun #FirstTriathlon #TriNewbieThis ... See MoreSee Less
0 CommentsComment on Facebook
The future starts here. 💚
At Nottingham Triathlon Club Junior Squad, young athletes aged 8–17 can learn, improve and enjoy swim, bike and run in a fun, supportive environment.
Whether they're taking their first steps in triathlon or training to race in the Junior Race Series, our qualified coaches will help them build skills, confidence and friendships along the way.
✅ Swim coaching
✅ Bike coaching on a traffic-free cycling track
✅ Run coaching
✅ Families can train at the same time with adult sessions running alongside juniors
📍 Harvey Hadden Sports Village
🎉 First session FREE
📧 hello@nottinghamtri.com
Come and give it a try!
#NottinghamTriathlonClub #JuniorTriathlon #Triathlon #SwimBikeRun #TriathlonEngland #Nottingham #HarveyHadden #JuniorSport #YouthTriathlon #KidsWhoTri #FutureChampions #ActiveKids #TrainRaceBelong #FirstSessionFree ... See MoreSee Less
1 CommentsComment on Facebook
Saturday is for Swim. Bike. Run. 🏊🚴🏃
Whether you're taking your first steps in triathlon or looking to improve, our Saturday sessions are the perfect place to train in a friendly and supportive environment.
🏊 Junior & Adult Swim: 2:30–3:30pm
🚴 Juniors Bike: 3:30–4:00pm
🏃 Juniors Run: 4:00–4:30pm
📍 Harvey Hadden Sports Village
🎉 First session FREE!
Come along, meet the team and discover why Nottingham Triathlon Club is more than just training.
📧 hello@nottinghamtri.com
Train. Race. Belong. 💚
#NottinghamTriathlonClub #NTC #Triathlon #SwimBikeRun #TriathlonTraining #JuniorTriathlon #AdultSwimming #HarveyHadden #Nottingham #TrainRaceBelong #Swim #Cycling #Running #Community #FirstSessionFree #JoinTheClub ... See MoreSee Less
0 CommentsComment on Facebook
If this was the 80s… this is what our schedule would look like. But it’s not — It’s A race August, so see you at the track and the pool. We do like cheesy music though 🪩
▶️ PLAY
🏊 Tuesday – Junior & Adult Swim – 6:00pm
🏊 Wednesday – Swim – 6:00am
🏃 Wednesday – Track Run – 7:00pm
🏊 Saturday – Junior & Adult Swim – 2:30–3:30pm
🚴🏃 Saturday – Juniors Bike & Run – 4:00–5:00pm
💚 Your first session is FREE!
TRAIN. RACE. BELONG.
hello@nottinghamtri.com
#ChannelTRI #Teletext #Triathlon #TriathlonTraining #SwimBikeRun ... See MoreSee Less
2 CommentsComment on Facebook
💚 Medal Monday 💚
Another fantastic weekend of racing, volunteering and proudly representing Nottingham Triathlon Club. Congratulations to everyone who pulled on their race shoes or gave up their time to make events happen. 👏🏊🚴🏃
📍 Derby Running Festival
🏅 Lucy 🏃 Half Marathon
⏱️ 1:31:00 (Chip Time)
🥈 2nd Female Overall
📍 28th Overall
🏅 Sara 🏃 Half Marathon
⏱️ 1:44:21 (Chip Time)
🥈 2nd Age Group
📍 13th Female
🏅 Santo 🏃 Half Marathon
⏱️ 2:00:51 (Chip Time)
Alison in the Rate Strong Race 🏃
💚 Volunteer Milestone
A huge congratulations to Tracey, who reached an extraordinary milestone at Hucknall junior parkrun, becoming just the 565th person in the world to achieve 500 volunteer credits. An incredible contribution to parkrun and an inspiration to so many. 👏💚
With A-Race August now underway, there's never been a better time to train with Nottingham Triathlon Club. Whether you're chasing a PB, taking on your first triathlon, or simply looking for a friendly community, we'd love to welcome you.
✨ Book your FREE trial: hello@nottinghamtri.com
#MedalMonday #NottinghamTriathlonClub #DerbyRunningFestival #HalfMarathon #Running #RaceDay #TriathlonCommunity #Volunteer #JuniorParkrun #HucknallJuniorParkrun #RunTogether #InspiringTheNextGeneration #LoveRunning #TrainRaceBelong ... See MoreSee Less
0 CommentsComment on Facebook
💚 Huge congratulations to Tracey! 💚
Today at Hucknall junior parkrun, Tracey became only the 565th person in the world to earn 500 volunteer credits. What an incredible milestone! 👏🎉
How do you even begin to measure the impact of that kind of dedication? The smiles, the encouragement the confidence built and the countless children who have discovered the joy of running because of volunteers like Tracey.
Five hundred mornings of giving back. Five hundred events helping create a safe, welcoming and inspiring community.
Simply amazing. Thank you, Tracey, for everything you do. 💚
#hucknalljuniorparkrun #juniorparkrun #Volunteer #volunteer500 #community #runningforall #InspiringTheNextGeneration #nottingham #RunTogether #MakingADifference #ThankYouVolunteers #loverunningcongratulations t ... See MoreSee Less
3 CommentsComment on Facebook
💚 Huge congratulations, Tracey! 💚
An incredible achievement and a true testament to your dedication—this weekend marks your 500th junior parkrun volunteer credit! 🎉👏
Week after week, you've given your time, energy, encouragement and enthusiasm to help create a fun, safe and welcoming experience for so many young runners and their families.
Your commitment to Hucknall junior parkrun has made a real difference to countless children and the local community. Volunteers like you are the heart of parkrun and reaching 500 volunteer credits is an outstanding milestone.
Thank you for everything you do, Tracey. Here's to the next milestone! 💚🙌
This weekend, have a great one—and enjoy celebrating this amazing achievement! 💚
#parkrun #juniorparkrun #HucknallJuniorParkrun #Volunteer #VolunteerHero ... See MoreSee Less
2 CommentsComment on Facebook