Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and your instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contact you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergency contacts.
- Records and assessment competition results, details regarding training sessions and events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be aware of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table below’ we refer to these as the “special category reasons for processing of your personal data”.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
| Purpose | Personal information used | Lawful basis |
|---|---|---|
| To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
| To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
| To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
| Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
| To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
| For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
| To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
| To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020

Happy World Cycle Day
Juniors aged 8–18 ride weekly on the pothole‑free closed circuit at Harvey Hadden.
Adults ride most weekends.
Come and join us — first session free.
hello@nottinghamtri.com
📷 @the_hippos_eye_photography
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We’re buzzing for our first ever Nottingham Tri Social Training Weekend in the Peaks 🏊🚲🏃♂️
Two days of training, fresh air and proper club community vibes.
Members please let us know on Spond if you can attend.
#NottinghamTri #SocialTrainingWeekend #PeakDistrict #SwimBikeRun #TriLife ... See MoreSee Less
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Good luck to Mark in his next incredible challenge for Footprints Conductive Education Centre 👣💚💪
🌊 6K Sea Swim Marseille + Mt Ventoux x2
📅 7 June
🏅 Mark’s 7 Challenges in 2026
✅ Paris Marathon – COMPLETED
✅ London Marathon – COMPLETED
✅ Dukeries 40 Mile Ultra-Marathon – COMPLETED
🌊 6K Sea Swim Marseille + Mt Ventoux x2 – 7 June
🚴 L’Étape du Tour de France (170km / 5,400m climbing) – 19 July
🏊♂️ Leeds Ironman – 16 August
An unbelievable effort raising money for families supported by Footprints 💚
Donate here 👇
www.justgiving.com/page/mark-goldby-8
Footprints is a Nottingham based charity which transforms the lives of children living with mobility and communication difficulties across the East Midlands.
🌐 www.footprintscec.org/
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This National Volunteers’ Week, we want to say a huge thank you to all the amazing volunteers who keep Nottingham Triathlon Club going. 💚
From volunteering at local events to taking on regular committee roles, your time, energy and enthusiasm help make our club what it is.
As you can see from the photos, volunteering is not only rewarding – it's also a great way to meet people, support the triathlon community and have some fun along the way!
If you'd like to get involved, we'd love to hear from you. There are always opportunities to help, whether that's supporting at local events, assisting with club activities, or joining the committee.
Thank you to everyone who gives their time to support Nottingham Triathlon Club – we couldn't do it without you.
#NationalVolunteersWeek #VolunteersWeek #Volunteer #NottinghamTriathlonClub #TriathlonCommunity #GivingBack #Teamwork #TriathlonLife #Nottingham #SwimBikeRun #ClubSpirit #ThankYouVolunteers ... See MoreSee Less
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Great sprint finish Chloe 🙌 ... See MoreSee Less
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🏅 MEDAL MONDAY 🏅
A huge weekend for Nottingham Triathlon Club! 👏💚
Incredible racing, PBs and performances across multiple events.🔥
Danushka – Maverick Race 55K
🏃 54.89 km | ⛰️ 1,253 m
⏱️ 5:27:31
🏅 16th Overall
💥 New PB — 47:54 faster than previous!🔥
Nick – Maverick Peaks Trail Half
🏃 28.04 km | ⛰️ 613 m
⏱️ 2:58:31🔥
Meg – HYROX Riga 🇱🇻
⏱️ PB: 1:09:14 (‑6:11!)
🏅 4th Age Group
🏅 6th Overall🔥
Molly – Endorphinsport Uppingham Sprint Aquabike
🏊🚴 Brilliant performance for NTC
🏅 5th Overall
🏆 1st in Category
🏆 1st Female
Leo – Uppingham TriStar 1
⏱️ 00:10:30.9
🏅 5th Overall
🏆 3rd in Category
🏆 3rd Open
Ran barefoot — making this result even more impressive. 💚🏃
Eddy, Mario & Alison
Strong performances for Notts AAA at the Summer League in Walesby Forest 💚⛰️
These Peak District efforts have us excited for NTC’s first-ever social training weekend, this weekend — great routes, great company, great memories incoming.
A brilliant weekend of racing, PBs and club pride. Well done everyone! 👏🏅
#MedalMonday #TeamNTC #MaverickPeaks #HYROX #HYROXRiga #Aquabike #UppinghamSprint #UltraMarathon #TrailRunning #SummerLeague #NottsAAA #PeakDistrict #SocialTrainingWeekend #ClubPride ... See MoreSee Less
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Bye May 👋 — what a month for Nottingham Triathlon Club.
From coached swim and run sessions to racing, our Junior Squad, volunteering, cheering each other on and even our social nights out, we really do have something for everyone — and the photos say it all.
If you’re thinking about joining us, your first session is free. Book in and come see what we’re about.
📧 hello@nottinghamtri.com
#SwimBikeRun #Triathlon #TriLife #TriCommunity #RunSession #SwimSession #Volunteers #RaceDay #SocialNight #FirstSessionFree #HarveyHadden #Nottingham ... See MoreSee Less
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On Global Running Day 🏃♂️🌍
Next week we’re hosting our 5K Time Trial at Harvey Hadden Track — June 3rd · 7PM.
A great chance to measure your progress, train for upcoming events and take part — for all abilities.
Book early💧Bring water
hello@nottinghamtri.com
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🏅 MEDAL MONDAY 🏅
Huge well done to Sarah at the Trent 5 👏🔥
Another strong performance flying the flag for Nottingham Triathlon Club 💚🏃♀️
👏 Big shout as well to Eddy finishing 5th overall and 3rd in AG — brilliant racing! 🔥🏅
🔥 And well done to Paul at the Rother Valley Relays with a strong performance representing the club in the team event 💚
🚴🏃 Fantastic effort from Aaron at the Darley Moor Duathlon, representing the club and putting in a strong performance 👏💚 — then turned up to train after 💪😉
🚴♂️💪 And well done to Vince for completing the Cotswolds 100 Sportive Long Route — 166 km (101 miles) — in an impressive 5:56:51! A huge ride and a fantastic achievement 👏🔥
🏃♂️🏅 Great results from the Edinburgh Marathon Festival too, with Kevin clocking a superb 44:47 in the 10km and Ned running a brilliant 22:34 in the 5km 👏🔥
💪🔥 Huge congratulations to Meg and her father for completing the Mixed Doubles Hyrox in a fantastic 1:29:58! A brilliant performance and a great result 👏🏅
🚴♀️🌟 And a massive well done to Lucy for an epic weekend in the saddle, covering 172.22 km on Saturday and 179.63 km on Sunday for a combined total of 351.85 km (218.63 miles)! An outstanding effort 👏💚
🙌 A special thank you to our Chair, Susan, who completed a double volunteering stint this weekend, helping at our final Swim Bike Run event — the 24th in the series — and then volunteering at junior parkrun too. Your dedication to the club and the wider community is hugely appreciated 💚
💚 As one chapter closes, many of our members are now refocusing their efforts on their A races for the season, while our coaches have some exciting training blocks planned to help everyone reach their goals.
💚 Want to get involved? Come down and join us for a free trial session this week — everyone’s welcome in our squad, even if the England World Cup selectors missed you 😉💚
🔥 We’ve also got our first social training weekend incoming — good training, good people and plenty of fun!
#MedalMonday #NottinghamTriathlonClub #TeamNTC #Trent5 #RotherValleyRelays #DarleyMoorDuathlon #Cotswolds100Sportive #EdinburghMarathonFestival #Hyrox #MixedDoublesHyrox #RunNotts #RunningCommunity #RaceDay #Duathlon #Cycling #Sportive #NottsTri #EnduranceSport #TriathlonTraining #SwimBikeRun #Volunteer #ARace #TeamSpirit #WomenWhoRide #HyroxTraining #CyclingLife #RunScotland ... See MoreSee Less
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