Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and your instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contact you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergency contacts.
- Records and assessment competition results, details regarding training sessions and events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be aware of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table below’ we refer to these as the “special category reasons for processing of your personal data”.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
| Purpose | Personal information used | Lawful basis |
|---|---|---|
| To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
| To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
| To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
| Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
| To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
| For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
| To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
| To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020
Latest News
Ballot blues? Maybe it’s a sign to chase a different kind of finish line.
Sign up for a triathlon 🏊♂️🚴♀️🏃♂️ — and if you know, you know: You haven’t really run… until you’ve swum and cycled first. That final leg hits different. 💥
There are so many fantastic local events to train for and I’m diving in with Nottingham Triathlon Club.
We’re here for you at Nottingham Triathlon Club.
Maybe it’s meant to be. 💪
Upcoming Triathlon Goals:
🔥 Outlaw Full Weekend – 26–27 July 2025 🏊♂️🚴♂️🏃♂️
🤝 HUUB Club Relays (Nottingham) – 30 August 2025 👟💬🏁
💪 Vitruvian Triathlon (Rutland Water) – 14 September 2025 🌊🚴♀️🏃♀️
🌲 Woodhall Spa Sprint Triathlon – 21 September 2025 🏊♀️🚴♂️🌳
🍂 End of Season Tri (East Leake) – 28 September 2025 🏁🎯🌀
Let’s see what the body — and mind — are really capable of. Then we celebrate. 🥳🏁🍻
#BallotBlues #TriathlonJourney #SwimBikeRun #NottinghamTriClub #OutlawTriathlon #HUUBRelays #VitruvianTriathlon #WoodhallSpaTri #EastLeakeTri #EnduranceGoals #RaceSeason #FinishStrong #ThenWeCelebrate #londonmarathon2026 ... See MoreSee Less
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Huge congratulations to Paul Robinson, who was presented with the Triathlon England National Engagement Award 2025 tonight by Josh from British Triathlon! 🇬🇧
This prestigious award recognises a remarkable contribution to the sport and meaningful engagement with both active triathletes and the wider community.
Paul, your dedication is truly inspiring — from relentless training and breaking the non-wetsuit world record in the Enduroman Arch 2 Arc London-to-Paris challenge 🏅, to fundraising for Sam Perkins’ Stand Against MND Charity, raising awareness, and securing amazing media coverage. What an achievement!
We’re incredibly proud to have you coaching at our Tuesday evening swim sessions at Harvey Hadden, 6pm. Sign up and take advantage of Paul’s vast experience — 31 years of triathlon knowledge, now being shared through mentoring and coaching.
He’s passionate about giving back and inspiring the next generation of endurance athletes. We’re lucky to have him at our club! 💚
#Triathlon #TriathlonEngland #EngagementAward #Enduroman #Arch2Arc #EnduranceSport #SwimBikeRun #MND #StandAgainstMND #Inspiration #TriClub #HarveyHadden #TriathlonCoach #AthleteMentor #BritishTriathlon #CommunityChampion #TriLife ... See MoreSee Less
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🏅 Medal Monday 🏅
Hope you had an amazing weekend — it’s time to celebrate another round of epic achievements from our unstoppable crew! 💥
👏 Hazel Le Cornu powered her way to 3rd place in the Harvey Hadden Crit Race (Cat 3/4)! After a tough fall last year, Hazel’s comeback has been nothing short of inspiring — this podium is a true testament to her resilience, grit, and determination. 💪🚴♀️
🌄 Bunny Choi took on a massive Coast to Coast ride, smashing out 305.79 km in 15:44:11 — an incredible show of endurance and mental strength! 🌅🔥
🇬🇧 In Cumbria, Ruth Anness (5:23:00) and Lee Tunnicliffe (4:44:45) repped the team at the British Championships 2025 – Lakesman 70.3, tackling a tough course with pride and power in an elite field. 💪🏊♀️🚴♂️🏃♀️
🌊 In Lincolnshire, Chris Thorne took on the Masters Mile open water swim at Activities Away, showing poise and power in the water. 🏊♂️💦
⛰️ Tom Fell crushed a PB of 40:47 at the Leeds 10K, taking on heat and hills like a seasoned pro. 🔥👏
🎽 Big shoutout to Josie Day at the Hairy Helmet Relay — always bringing team spirit and strength! 🪖🎉
—
It’s amazing to see our athletes thriving across so many disciplines — pushing limits, chasing goals, and lifting each other up every step of the way. Let’s keep the momentum rolling! 🙌🧡
#MedalMonday #PodiumFinish #CritRacing #ComebackStrong
#OpenWaterSwim #MultisportLife #EnduranceRide #TeamSpirit
#HarveyHaddenCrit #MastersMile #ActivitiesAway #Lakesman70_3
#Leeds10K #PB #CoastToCoast #Long12 #OutlawsInAction
#ChaseTheSun #RunStrong #CycleStrong #SwimStrong ... See MoreSee Less
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📣 Join the Nottingham Triathlon Club – Junior Squad!
🏆 East Midlands Triathlon Club of the Year – 2022 & 2024
🏊♂️🚴♀️🏃♂️ Train. Race. Have fun!
👧🧒 For ages 8+
⸻
📅 Weekly Training @ Harvey Hadden:
Tuesdays
🕕 6:00 PM – Junior Swim
Saturdays
🕝 2:30 PM – 3:30 PM – Junior Swim
🕞 4.00PM – 5:00 PM – Junior Bike/Run
⸻
🎉 Free Taster Session!
✨ Try a session for free – no experience needed!
🎽 Loads of fun local events to enter throughout the year!
📩 RSVP: hello@nottinghamtri.com
🌐 More info: www.nottinghamtri.com
⸻
📲 Follow us for updates!
📘 Facebook: Nottingham Triathlon Club
📸 Instagram: @nottingham_tri
👟 Let’s go, Team Tri! 💪
#NottinghamTri #TriathlonLife #JuniorTriathlon #KidsTriathlon #TriClub #NottinghamEvents #SwimBikeRun #TriathleteInTheMaking #EastMidlandsTriathlon #ActiveKids #TryTri #TriathlonTraining #NottinghamJuniors #FreeTasterSession #HarveyHadden #YouthSport #SwimBikeRunFun ... See MoreSee Less
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🌟 Wishing the Amazing Meg Pragnell the Best of Luck! 🌟
As she trains for one of the most inspiring challenges we’ve ever seen, we want to send our full support to the incredible Meg Pragnell.
Starting July 29th, Meg will take on 15 in 15 —
15 middle-distance triathlons in 15 days, across 15 UK national parks.
That’s a 2K swim, 90K cycle, and 21K run every single day, all to raise £15,000 for Sarcoma UK. 💛
She’s an absolutely amazing person with a huge heart and unstoppable drive.
Good luck in your training, Meg — we’re behind you all the way!
👉 Support her journey here:
🔗 www.justgiving.com/page/15in15
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🥇 MEDAL MONDAY 🥇
Another week, another wave of wins for our Nottingham Tri family! 💛💚
From gritty climbs to rapid 10Ks, you’re inspiring with every stride, stroke and spin. Brilliant to see our new kit out turning heads at events. Let’s give a cheer for this week’s stars 👇
—
🚀 Esmae & Cary Hadfield
Blitzed their Maverick Peaks 10K — fast, focused, and full of smiles! 😄
⛰️ Danushka Matteo
Crushed the Maverick Peaks Merlin Ultra: 55K with 1,241m of elevation — beast mode activated. Marathon and ultra PBs! As Maverick says: the good, the bad, the ultra… and now the Matteo 🐐 #Matteo
🚴♂️ Douglas Mark
Powered through Glorious Gravel North Yorkshire — 123km and 2,600m climbed in 7:07:40! 🔥
🚴♂️ Mark Goldby
Mont Ventoux? Conquered.
6K Swim cancelled? No problem. Mark’s doing a 6K time trial at our Wednesday morning Harvey Hadden session from 6am-7:30am. #Lane3HHLegend energy 👏🔥
🚴♀️ Hazel Le Cornu
Building watts and confidence at the Harvey Hadden Crit Series — go Hazel! 👏🔥
🏃♀️ Holly Woodford and Mel Berry
Strong showing in the Maverick Peaks 28K — trail tested and triumph delivered! 🏞️💪
New to triathlon? Just curious?
Come to a FREE taster session — noexperience needed!
📧 hello@nottinghamtri.com
🌐 nottinghamtri.com
💬 Racing soon or thinking about giving it a go?
Drop us a message — we’re always happy to help!
💛💚 See you at the start line — or the coffee stop.
#MedalMonday #NottinghamTri #SwimBikeRun #TryTriathlon #MastersMile #VentouxChallenge #ThisGirlCan #IRONMANFrance #ChaseTheSun #SheffieldTriathlon #TheHourSwim #Lane3Legend #Lane3HHLegend #HarveyHaddenSwim #ClubSpirit #UKTriathlon #FreeTaster #NottsTri ... See MoreSee Less
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🏃♂️ Happy Global Running Day from Nottingham Triathlon Club! 🏃♀️
From training runs and parkruns to 10Ks, half marathons, marathons and ultras — whatever your pace or distance, we’ve got you covered.
For most of us, running is the final discipline — legs a bit jelly at the start, but always a sprint to the finish line! 🏁💪
If you enjoy running, why not give triathlon a tri?
Come and join us — we’d love to have you on the team! 👟🔥
#GlobalRunningDay #NottinghamTriClub #TriathlonLife #RunHappy #RunningCommunity #From5KtoUltra #JellyLegsStrongFinish #SprintToTheFinish #RunnersOfInstagram #TriathletesOfInstagram #UKRunning #NottinghamRunners #TrainRaceRepeat #TriClubVibes #FinishLineFeels #GiveTriAtri ... See MoreSee Less
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🌍🚴♂️ Happy World Bicycle Day! 🚴♀️🌍
Cycling isn’t just a sport — it’s sustainable and affordable transportation. It’s also a powerful way to explore, challenge yourself and connect with others.
Our members have taken on it all — from Land’s End to John O’Groats, Lôn Las Cymru and Calais to Paris, to conquering the Outlaw Full, completing their first sprint triathlons and proudly representing as age group athletes on national and international stages. 💪🌟
Whatever your distance or speed, cycling is a sport you’ll enjoy. 😄
This summer, we’ve got plenty of Peak District adventures and social rides planned. Whether you’re chasing a podium or just riding for fun (with coffee & cake at the end ☕🍰), we’d love to welcome you.
Get in touch — your next ride starts here.
#WorldBicycleDay #AgeGroupAthlete #SwimBikeRunSmile #TriathlonLife #PeakDistrictRides #SocialSpins #CoffeeAndCakeCrew #FromSprintsToEpics ... See MoreSee Less
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🌟 Tuesday Terrific! 🌟
Following on from medal Monday, we’re showcasing our juniors who kicked off the junior race series over the weekend!
In celebration of our incredible youth athletes — your energy, effort, and enthusiasm never go unnoticed! 💪💛💙
👏 Some brilliant individual results to shout about:
✅ Annie Wade – 3rd female in tristart and in her first ever event! 💥
✅ Dylan Gray – 2nd male and 2nd in category 👏
🙌 And a huge round of applause to:
Ned Fearnshaw, Miles Oakes, Liam & Zach Brett, Esme Cope, Evelyn Wade, Dylan Gray, Maddy Murati, Aaron McCreery, and Harry Richards for showing real grit and determination at the Darley Moor duathlon. You all absolutely smashed it! 🔥
We’re so proud of everything you’ve achieved — keep bringing that amazing team spirit every time you race! 🏃♂️🚴♀️🏊♀️
Interested in joining the swim-bike-run fun?
If you’d like a free trial and can train on Tuesday evenings and/or Saturday afternoons at Harvey Hadden, get in touch:
📧 hello@nottinghamtri.com
#TuesdayTerrific #NottinghamTri #YouthTriathlon #DarleyMoor #TriLife #TeamNTC #TriathlonCommunity #YoungAthletes #GritAndGrace ... See MoreSee Less
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