Privacy Policy
NOTTINGHAM TRIATHLON CLUB PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have applied to become or are a member of our club. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection, we will be the controller of any of your personal information.
References to we, our or us in this privacy notice are to Nottingham Triathlon Club.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our club chair currently has overall responsibility for data protection compliance in our club.
A full copy of the latest privacy notice can be downloaded using the link below.
1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
- Personal contact details that allows us to contact you directly such as name, title, email address and telephone numbers.
- Date of birth.
- Gender.
- Membership start and end date.
- Records of your interactions with us such emails and other correspondence and your instructions to us.
- Records of your attendance at any events hosted by us.
- Images in video and/or photographic form.
- Your marketing preferences so that we know whether and how we should contact you.
- Details of any county membership.
- Name and contact details of next of kin, family members, coaches and emergency contacts.
- Records and assessment competition results, details regarding training sessions and events attended and performance./li>
- Information about any medical issues you have which our Coaches need to be aware of to ensure your safety.
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
- Information about your health, including any medical condition, health and sickness records, medical records and health professional information; and in relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis.
- It is necessary for the establishment, exercise or defence of legal claims.
- It is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent.
In the table below’ we refer to these as the “special category reasons for processing of your personal data”.
3. WHERE WE COLLECT YOUR INFORMATION
4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
| Purpose | Personal information used | Lawful basis |
|---|---|---|
| To administer any membership you have with us and managing our relationship with you, including dealing with payments and any support, service or product enquiries made by you | All contact and membership details, records of your interactions with us, and marketing preferences. | This is necessary to enable us to properly manage and administer your membership with us. |
| To arrange and manage any contracts for the provision of any services or products | Contact details and records of your interactions with us. | This is necessary to enable us to properly administer and perform any contract for the provision of any services and products you have purchased from us. |
| To send about advanced ticket information, competitions and events, partner offers and discounts and any updates on multi-sports | Contact details, membership details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To send you other information (including marketing) we think you might find useful or which you have requested from us, including our newsletters, information about membership, events, products and information about our commercial partners | Contact details and marketing preferences. | We can only do this where you have given us your explicit consent to do so. |
| To answer your queries or complaints | Contact details and records of your Interactions with us | We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership. |
| Retention of records | All the personal information we collect. | We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and run our club and in some cases we may have legal or regulatory obligations to retain records.We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| The security of the IT systems we use | Your usage of our IT systems and online portals. | We have a legitimate interest to ensure that our IT systems are secure. |
| To conduct data analytics studies to better understand event attendance and trends within the sport | Records of your attendance at any events or competitions hosted by us | We have a legitimate interest in doing so to ensure that our membership is targeted and relevant. |
| For the purposes of promoting the club, our events and membership packages. | Images in video and/or photographic form. | We can only do this where you have given us your explicit consent to do so. |
| To comply with health and safety requirements | Records of attendance and medical information about your health. | We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To administer your attendance at any courses or programmes you sign up to | All contact and membership details. Details of any county membership and performance data. | This is necessary to enable us to register you on to and properly manage and administer your attendance on the course and/or programme. |
| To arrange for any trip or transportation to and from an event | Identification documents details of next of kin, family members and emergency contacts, health and medical information. | This is necessary to enable us to make the necessary arrangements for the trip and/or transportation to an event. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to assess your fitness to participate in any events or activities we host and to provide appropriate adjustments to our sports facilities. | Health and medical information | We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| To gather evidence for possible grievance or disciplinary hearings | All the personal information we collect | We have a legitimate interest in doing so to provide a safe and fair environment for all members and to ensure the effective management of any disciplinary hearings, appeals and adjudications. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
| For the purposes of equal opportunities monitoring | Name, title, date of birth gender, information about your race or ethnicity and health and medical information | We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. |
5. DIRECT MARKETING
6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
- Any party approved by you.
- To any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports on a local, regional and national level.
- The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
- Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 1 year after your last contact with us or the end of your membership. Exceptions to this rule are:
- Details regarding unsuccessful membership applicants where we hold records for a period of not more than 12 months.
- Information that may be relevant to personal injury or discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address.
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
- The right to be informed about how your personal information is being used.
- The right to access the personal information we hold about you.
- The right to request the correction of inaccurate personal information we hold about you.
- The right to request the erasure of your personal information in certain limited circumstances.
- The right to restrict processing of your personal information where certain requirements are met
- The right to object to the processing of your personal information.
- The right to request that we transfer elements of your data either to you or another service provider.
- The right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.
10. CHANGES TO THIS NOTICE
11. CONTACTING US
Last Updated November 2020

🏆 AWARD-WINNING
SWIM • BIKE • RUN LOCAL
24 January 2026
14:30 – 16:30
Harvey Hadden Sports Village
Wigman Road
Nottingham, NG8 4PB
Come and have a go at swim, bike and run - with no scary transitions and a chance to ask any questions.
Perfect for beginners, juniors and families – fun, friendly and supportive.
No set distances, do as much as you’d like in the timeframes (45 mins pool, 30 min cycling on the track, 30 mins running on the track).
Meeting point:
Meet in the area behind reception
BOOK NOW:
👉 www.britishtriathlon.org/events/swim-bike-run-local-nottingham_16751
#AwardWinning
#SwimBikeRun
#TryTri
#TriForAll
#Nottingham
#HarveyHadden
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🏅 Medal Monday 🏅
Huge congratulations to our Run Performer of 2025, Danushka Matteo, who kicked off 2026 with a 💥 by taking on the Taliharja Vanakuri Winter Ultra – 101 km ❄️🇪🇪
Run in –19°C wind chill, through deep snow, frozen rivers, swamps and completely unmarked terrain — all navigated by map alone in darkness. Danushka completed in 10 stages in 20:33:10, delivering an unbelievable performance in truly brutal conditions ❄️🥶
👏 Sarah Davis also put in a strong performance at the Round Sheffield Run, finishing in 2:04:02 alongside Mark Davis. A great result as she builds towards an upcoming ultra — excellent commitment and consistency.
🏃 Bulwell XC results
• Eddy George – 33:00
• Michael Oakley – 36:27
• Alison Butlin – 32:33
Bramcote BDL XC
James Read - 30.52
Alison Butlin - 42.34 XC Double
💪 Cat Rae went sub-60 to finish 3rd in the mixed team at Hybrid NW Fitness Racing — fantastic effort.
NOTTINGHAM TRIATHLON CLUB
📍 Harvey Hadden Sports Village
Sessions are back in earnest as we build on the foundations laid before Christmas. Across the pool, track and Zwift, the focus is on solid technique while gradually reintroducing moderate intensity.
🗓 Weekly Training Schedule
• MON 🚴 Zwift – 6:00 PM
• TUE 🏊 Junior & Adult Swim – 6:00 PM
• WED 🏊 Swim – 6:00 AM | 🏃 Track – 7:00 PM
• SAT 🏊 Swim – 2:30–3:30 PM | 🚴🏃 Juniors Bike/Run – 4:00–5:00 PM
ONE CLUB. MULTIPLE DISCIPLINES.
Now’s the perfect time to join and become a triathlete 🚪
📸 Chris Hill
📸 KülloLinnupuu
#MedalMonday #TriJanuary #WinterUltra #NottinghamTriathlonClub #SwimBikeRun #Zwift #TrackSession ... See MoreSee Less
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🌟 Superstar Sunday 🌟
Huge congratulations to our Run Performer of 2025, Danushka Matteo, who kicked off 2026 with a 💥 by taking on the Taliharja Vanakuri Winter Ultra – 101 km ❄️🇪🇪
Run in –19°C wind chill, through deep snow, frozen rivers, swamps and completely unmarked terrain — all self navigated by map, alone in darkness. Danushka completed the challenge in 10 stages, finishing in an incredible 20:33:10, delivering an outstanding performance in truly brutal conditions ❄️🥶
#SuperStarSunday #runperformer2025 #ultrarunning #winterultra #101km #enduranceathlete #mentaltoughness #ExtremeConditions #navigationskills #triclubproud 💚🖤 ... See MoreSee Less
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NOTTINGHAM TRIATHLON CLUB
LET’s make it a TRIJANUARY 💪❄️
When it’s this cold — get in the pool, on the track and on Zwift.
📍 Harvey Hadden Sports Village
Weekly Training
🚴♂️ Monday – Zwift | 6:00 PM
🏊 Tuesday – Junior & Adult Swim | 6:00 PM
🏊♀️ Wednesday – Adult Swim | 6:00 AM
🏃♂️ Wednesday – Track Run | 7:00 PM
🏊♀️ Saturday – Junior & Adult Swim | 2:30–3:30 PM
🚴♂️🏃♂️ Saturday – Juniors Bike / Run | 4:00–5:00 PM
#NottinghamTriathlonClub #TriJanuary #SwimBikeRun
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Everyone at Nottingham Triathlon Club sends their heartfelt condolences to the family of Bruce Fisher at this very sad time.
Bruce was a much-loved member of the club and our thoughts are with his family, friends and loved ones. At every session and event he attended, Bruce was unfailingly friendly, kind and supportive to everyone around him - always earning the friendliest, nicest and smiling podiums. He will be greatly missed.
www.funeralguide.co.uk/obituaries/140104
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🏅 Medal Monday 🏅
👏 Congratulations to Alison Butlin on a great run at the Derbyshire XC Cross Country!
📖 Worth a read — check out Triathlon England’s latest newsletter, guest edited by Meg Pragnell, where she talks about her incredible 15 in 15 challenge and features our club 💚
👉 www.triathlonengland.org/news/derbyshire-junior-doctor-meg-pragnell-breaks-world-record_20713
📣 Classes resume this week! Free taster sessions available — get in touch to try swim, bike or run training with us 💚
This week at Nottingham Triathlon Club:
🚴♂️ Monday – Zwift
🏊 Tuesday – Junior & Adult Swim | 6:00 PM
🏊 Wednesday – Swim | 6:00 AM
🏃 Wednesday – Track | 7:00 PM
🏊 Saturday – Junior & Adult Swim | 2:30–3:30 PM
🚴♀️🏃 Saturday – Juniors Bike / Run | 4:00–5:00 PM
#MedalMonday #NottinghamTriathlonClub #SwimBikeRun #TriathlonTraining #TeamNotts 💚 ... See MoreSee Less
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JUNIOR SQUAD TRAINING 💚
Our Junior Squad trains weekly at Harvey Hadden, building confidence, skills and a love for triathlon 🏊♂️🚴♂️🏃♂️
🗓 Tuesday
🏊 Junior Swim – 6:00 PM
🗓 Saturday
🏊 Junior Swim – 2:30 PM – 3:30 PM
🚴♂️🏃♂️ Juniors Bike / Run – 4:00 PM – 5:00 PM
New juniors always welcome 🙌
DM us to get involved!
#nottinghamtriathlonclub #NTC #juniortriathlon #swimbikerun #triathlonjuniors #harveyhadden ... See MoreSee Less
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🎉 Happy New Year! 🎉
START 2026 STRONG
One club. Multiple disciplines.
Train for multisport events, build fitness, and sharpen your swim • bike • run 💚
👥 Junior & Adult squads
🏊♂️🚴♀️🏃♂️ Nottingham Triathlon Club
📅 Classes resume January 2026
▪️ Sat 3 Jan — 14:30
▪️ Tue 6 Jan — 18:00
▪️ Wed 7 Jan — 06:00 & 19:00
✨ Free taster sessions – all abilities welcome
📧 hello@nottinghamtri.com
Swim. Bike. Run. Repeat.
Let’s make 2026 our year.
#NottinghamTriathlonClub #NottsTri #TriathlonUK #SwimBikeRun
#TriTraining #Multisport #TriLife #JuniorTri #AdultTri
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🏅 Medal Monday 🏅
Hope you all had a great Christmas 🎄✨
👏 Sara Vaenti – 17:38
👏 Lucy Champ – 14:13
👏 Santo Di Fresco – 17:33
👏 Alison Butlin – 19:76
🎄 Al Kell took on the HPRC Christmas Relays
📍 Holme Pierrepont Country Park
🏃♂️ 16 km total | 4 km per person
🎉 Lee Maddock completed his 300th parkrun at Forest Rec — a fantastic milestone!
Festive racing, great teamwork and plenty of Christmas spirit 🎅💪
📸 Chris Hill
#medalmonday #christmasrelays #hprc #holmepierrepont #teamwork #FestiveMiles #runnotts #swimbikerun #nottinghamtriathlonclub 💚 ... See MoreSee Less
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